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Day Of Coordinator

Starting at $500

What We Do:

Pre-Event Preparation:

  • Conduct a final walkthrough of the venue.

  • Confirm vendor arrivals and deliveries.

  • Distribute the final timeline to all vendors and key parties.

  • Ensure all décor and rentals are set up according to plan.

 
Vendor Coordination:

  • Manage vendor setup and deliveries.

  • Serve as the main point of contact for all vendors.

  • Ensure all vendors adhere to the event timeline.

 
Guest Management:

  • Greet and direct guests as they arrive.

  • Oversee guest seating arrangements.

  • Address any guest inquiries or issues.


Ceremony Coordination:

  • Organize the wedding party for processional and recessional.

  • Cue musicians, officiants, and wedding party members.

  • Ensure all ceremony elements are in place and on schedule.


Reception Management:

  • Coordinate the flow of events (e.g., speeches, dances, cake cutting).

  • Ensure the reception area is set up according to plan.

  • Manage the timeline and transitions between events.


Problem Solving:

  • Handle any unexpected issues or emergencies.

  • Provide solutions to keep the event running smoothly.

  • Coordinate with venue staff to address any concerns.


Event Wrap-Up:

  • Ensure all personal items and gifts are collected.

  • Oversee the breakdown and cleanup of the venue.

  • Confirm all rentals are returned and vendors have completed their tasks.


Post-Event Duties:

  • Assist with guest departures and transportation arrangements.

  • Ensure final payments and gratuities are distributed to vendors.

  • Conduct a final check of the venue to ensure nothing is left behind.

Event Planner

Starting at $1000

What We Do:

Initial Consultation:

  • Meet with clients to understand their vision, goals, and budget.

  • Discuss event type, size, and desired atmosphere.
     

Planning and Coordination:

  • Develop a detailed event plan and timeline.

  • Coordinate with vendors, including caterers, decorators, and entertainment.

  • Source and book venues and other necessary locations.

  • Negotiate contracts and manage vendor relationships.

 

Budget Management:

  • Create and manage the event budget.

  • Track expenses and ensure the event stays within budget.

  • Identify cost-saving opportunities without compromising quality.

 

Design and Theme:

  • Conceptualize and design the event theme and décor.

  • Select color schemes, lighting, and overall aesthetic elements.

  • Oversee the creation of invitations, programs, and other printed materials.

 

Logistics Management:

  • Arrange transportation and accommodations for guests and VIPs.

  • Ensure all necessary permits and insurance are obtained.

  • Coordinate setup and teardown schedules with vendors and venue staff.

 

On-Site Coordination:

  • Oversee event setup and ensure everything is in place.

  • Manage the event timeline and ensure all activities run smoothly.

  • Troubleshoot any issues that arise during the event.

 

Guest Services:

  • Manage guest lists and RSVPs.

  • Coordinate seating arrangements and special accommodations.

  • Provide support and information to guests before and during the event.

 

Post-Event Activities:

  • Conduct a final walkthrough of the venue to ensure cleanup is complete.

  • Manage the return of rented items and settlement of vendor payments

  • Collect feedback from clients and vendors for future improvements.

 

Marketing and Promotion (if applicable):

  • Develop and execute a marketing plan to promote the event.

  • Utilize social media, email campaigns, and other marketing channels.

  • Coordinate with media and press for coverage and publicity.

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